Budget & agreed costs
A record of the budget, approved changes and costs agreed with your project team, with questions needing attention highlighted.
- Budget by type of cost
- Approved and requested changes
- Agreed costs and unexpected expenses
Fund Control Management
Keep your budget and funding records clear.
A supporting service for tracking budgets, invoices, payment requests and approval status. Your capital provider, bank or escrow company holds the funds; Stone Oak helps keep the paperwork organized.
ProjectsProject management
ConstructionConstruction management
BudgetsCost tracking
43 statesOur starting area
Set the framework
Agree on the budget and who approves payments.
Funding paperwork is easier to follow when everyone uses the same budget, knows which documents are needed and understands who can approve a payment. We agree on those details with you and the people funding the project.
Fund Control Management supports our main Project Management and Construction Management services. Our role is to track records and follow up on reviews. We do not hold project money or approve funding on our own. Your capital provider, bank or escrow company holds the funds and handles payments.
- The budget
- The agreed costs, money set aside for unexpected expenses and changes approved so far.
- The funding
- The private investors and other capital providers involved, required owner contributions and conditions for payment.
- Approvals
- Who checks the paperwork and progress, approves changes and authorizes payments.
- Updates
- When requests are submitted, how records are kept and who receives updates.
How a funding request moves
Follow the paperwork from request to payment.
Organize the request
Record the amount requested and the work it covers. Gather invoices, payment applications, progress reports and any required lien waivers using the agreed checklist.
Check the paperwork
Compare the records with the budget and earlier requests. Highlight missing documents, possible duplicates and cost differences for the responsible people to explain.
Follow the reviews
Track questions and required approvals with you, your contractor, capital provider and other appointed reviewers. The people hired for inspections and technical checks remain responsible for that work.
Track payment approval
Keep approval status current and follow up with the capital provider, bank or escrow company. That company releases the funds after the required approvals.
Compare and update the records
Compare approved requests with reported payments and remaining budget. Track amounts held back until completion and agreed costs, and flag records that do not match.
Records you can follow
Make the funding status easier to follow.
Requests & approvals
A list of payment requests, the documents provided and the status of each review.
- Requested and approved amounts
- Missing documents and outstanding questions
- Approval and reported payment status
Payment & budget updates
A comparison of the records your project team supplies, showing reported payments, remaining budget and items to resolve.
- Reported payments and amounts held back
- Records that do not match
- Remaining budget and next actions
We agree on the records and updates before starting. This paperwork service relies on information provided by the project team; it does not guarantee funding, payment, protection from liens or completion.
Know who does what
Make each person’s responsibility clear.
- Project decisions
- You and the other people named in the project agreements approve the work, budget and costs assigned to you.
- Checks on construction
- Qualified inspectors, contractors and design professionals provide the progress checks and technical approvals required of them.
- Funds and payments
- Your capital provider, bank or escrow company holds the money and makes payments through the agreed approval process.
- Stone Oak’s role
- Organize the records, follow approval status, coordinate questions and keep the budget and payment updates clear.
Before we agree to help, we confirm the client, any competing responsibilities, capital provider acceptance, timing and who can approve each step.
Start a Conversation
Bring clarity to the next draw.
Tell us about the budget, your current draw process and what needs attention. We’ll agree on how to share detailed records after the initial conversation.